Almost every office in the world has a collection of computers, yet paper seems to be as stubborn as Windows XP: it just won’t disappear. The hunt for a truly paperless office is still ongoing, and it doesn’t look like we’re going to get there anytime soon. If you’re a Mac user, though, you may be able to take the first step with Paperless.
Paperless for Mac does exactly what it says on the tin: helps you to get rid of all those messy collections of paper and digitalise your life; it can take care of everything from receipts to the electricity bill. The developers of Paperless kindly gave us a review copy of the application, so let’s take a look at how it performs!
When you first launch Paperless, you are asked if you want to create a new library which you’ll want to do if its the first time you’re using the program. It will also offer to scan your hard drive and import and PDF documents that you have in to your library. If you want to collect all of your documents in one place, then it’s a good idea to let Paperless do its thing here. If not, you can import PDFs manually at a later date if you want to.
It’s worth noting that when you import a document in to Paperless, the file stays where it is on your hard drive unless you change the preferences in the program and tell it to delete the original file. If you aren’t bothered about having original files scattered across your hard drive you could keep these for backup purposes in case something untoward happened to your Paperless library.
The interface of Paperless is easy to navigate and allows you to easily keep track of any bills and receipts. One of the major features of Paperless is its ability to scan in a document and apply OCR technology on it to extract key information, such as the cost of something on the receipt. This can then be saved in to your library and you can apply tags to a document and fill in any relevant information such as the title and category. In addition to this there is also a cover flow interface for viewing documents in your library, so that you can flick through the contents of your library visually if you don’t want to look through titles and prices to find what you’re looking for.
In the ‘inbox’ section on the right hand side of the window you can edit specific information about the currently selected document, such as the tip, any tax/VAT added on to the price and the payment method.
For those looking at the possibility of turning their office paperless, this program is a great start to do so. Not only could it help individuals managing receipts and other financial information but it’s a great way for businesses to keep track of their expenses without keeping boxes of paper receipts dating years back.